How to Use WhatsApp? A Complete User Guide in 2025

We’ve left the traditional messaging or communicating ways as we used to do in the Kingdom’s time. Messaging apps, including WhatsApp, have now changed these methods.

We don’t need Pigeons anymore to send messages to beloved ones. We just need a proper Internet connection, whether through Wi-Fi or a cellular connection. But… the question remains the same: how to use WhatsApp to get the most out of it?

Are you interested in learning different ways to use WhatsApp? If so, then keep reading because I’ve compiled a comprehensive user guide for you all.

WhatsApp is the most popular mobile messaging application that allows you to communicate with others through text, voice, and calls, whether video or audio.

This app lets us share images, videos, and even documents. Furthermore, it is an entirely free mobile app and offers end-to-end encryption. That means you can converse between two or more users remains completely private.

Only participants involved in this conversation can view the exchanged information and messages. However, it’s not enough. Our main intent is to help you master this app by guiding you through its features and usage tips in detail.

• The messaging application WhatsApp has 2 billion users worldwide.
• WhatsApp has 100 million people in the United States who use WhatsApp monthly.
• This application has ranked as the most used mobile-based application worldwide.
• Will Cathcart (Head of WhatsApp at Meta) said the majority of WhatsApp users have iPhones.
• 7 billion voice messages are shared daily on WhatsApp.
• 23.6% of Gen Z, 36.4% Millennials, 22.7% of Gen X, 12.8% of Baby boomers, and 4.5% of Other use WhatsApp to stay connected.
• From January 2024 to July 2024, WhatsApp has increased by 2 million monthly active users.

Note: Meta hasn’t disclosed their platforms’ stats after 2020, meaning these stats are from 2020.

This section serves as a cornerstone in this blog that will address multiple questions. For example, how to install it and how to use it on PCs.

What features does this app offer, and how can we make the most of them? Be sure to read carefully so that you don’t miss any key information.

1. How to Install WhatsApp: A Step-by-Step Guide

I have mentioned some steps that will help you transfer this app from the Play Store or App Store to your mobile screen.

Step 1: Open the Play Store or App Store

As we have discussed earlier, this app is completely free. So, you simply have to navigate the Play Store or App Store and search for “WhatsApp” in the search bar.

Step 2: Tap the “Install” Option

Once you find the official WhatsApp Messenger app, just click on the “install” option. The installation process will automatically start. The app will take a few minutes to download.

Step 3: Select the Country & Enter Your Mobile Number

After this installation is complete, you have to open the App and select the country. Here, you will be asked to enter your mobile number. Carefully, enter your number and tap the “Next” button to begin the account verification.

Step 4: Enter the 6-Digit Code

You will receive a 6-digit code. Enter this code to verify your number. Now, hit the “Continue” option for further processing. 

Step 5: Set Your Profile

In this step, you will set up your profile. Enter your name, which will be visible to your contacts. Add your profile picture by tapping on the camera or selecting a photo from your gallery. 

Step 6: Start Chatting

Finally, select a specific contact from your contact list or search in the search bar to start a conversation. Now, you can send messages, images, videos, emojis, and documents to others.

2. WhatsApp Web Login: Access WhatsApp on Your PCs

WhatsApp Web lets you access your mobile WhatsApp on your PC or laptop. To do so, you don’t need to install any specific software.

If you want to use this app on a large desktop screen, you will have to follow the simple steps discussed below.

Step 1: Navigate to the Official Site

On your PC, open your preferred search engine and go to Web WhatsApp. Here, a QR code will appear on the screen.

Step 2: Open WhatsApp On Your Mobile

Open WhatsApp on your mobile and simply click on the three-dot menu in the top right corner. From this menu, many options will appear, including “Settings”. Just click on it.

Step 3: Tap the Link Device

In this setting, you will once again get some options. Now,  your eyes catch the “Link Device” option. Click on this.

Step 4: Scan the QR Code

After hitting this option, your mobile camera will open. Scan the QR Code displayed on your PC’s screen using this camera.

Step 5: Start Using WhatsApp on PC

Once the QR Code is scanned, it will take a few minutes to load your mobile chats. Once the downloading is complete, this app will open with your mobile chats.

It’s time to uncover the multiple features of this messaging app that we can enjoy. From making audio and video calls to document sharing, everything will be covered in this section. 

1. Sending a Chat

This mobile app is widely used to send chats to others. Below, I will discuss some steps to implement this feature. Pay your full attention.

• Step 1: Open your WhatsApp screen and select the chat option in the bottom right corner. 
• Step 2: Here, you will see your contact list. Select a specific contact to whom you have to send a chat.
• Step 3: At the bottom of the screen, a horizontal text field will appear. Type your message in it.
• Step 4: If satisfied with your message, click on the send button (A paper plane icon). Your message will be automatically sent to that contact.

Dear readers! Many users prefer more privacy and don’t like to reply to someone’s messages instantly. Additionally, they have to avoid someone and don’t want to reply even after viewing messages.

In this situation, they can turn off read receipts to reduce the pressure of instant replying.

2. Sending a Voice Message

Sometimes users are tired of typing messages and don’t want to end their conversation. If you ever get stuck in such a situation, you can send a voice message to others.

To achieve this facility, follow the steps below.

• Step 1: Open the chat screen and select the contact to whom you will send a voice.
• Step 2: At the bottom of the screen and after the camera option, you will see a microphone.
• Step 3: Hold this icon and start recording your voice. Hold it until you are recording. Once completed, leave this icon. Your voice will automatically be sent to that person.

3. Making An Audio or Video Call

This mobile app lets you connect with other members through audio and video calls. To make an audio or video call, follow some basic steps.

1. For an Audio call

• Open the chat screen on this app and select the appropriate contact.
• At the top-right corner of the screen, you will see “Phone Icon”.
• Click on this icon to start a voice call.

2. For a Video call

• Once again, select the contact to whom you want to make a visual conversation.
• At the right corner and near the phone icon, you will see the camera icon.
• Hit this icon. It will take a few seconds to connect, and your video conversation will start.

4. Add a New Contact

Sometimes, you want to expand your contact list by including your new friends, colleagues, and other members. Here’s how you can add a new contact to WhatsApp.

• Step 1: Open this app and click on the chat icon in the bottom right of your screen.
• Step 2: After clicking this icon, you have to select the “Create new contact” option from the menu.
• Step 3: Here, you have to fill in the person’s name and their contact number.
• Step 4: Once finalized, tap the “Save” option and start a conversation with them through text messages or making calls( audio or video).

5. Create A WhatsApp Group

A chat group lets you send a message, image, or video to several members at once. These are ideal for group conversation and staying in touch with several members at the same time.

Below are some easy steps to create and manage such a group.

• Step 1: Open the app and simply click on the chat icon. Here, you will see some options. You have to select the “Create Group” one.
• Step 2: From your contact list, select the contacts that you want to add to this group.
• Step 3: Tap the “Next” option and add the group’s name and profile image from your phone gallery.
• Step 4: Click on the “Create” button to finalize. Here, you will send a message in this group that everyone will view.
• Step 5: To manage this group, click on the profile icon. Being the admin of this group, you will have multiple controls, such as:
  • Adding or removing anyone from this group.
  • Mute notifications for 8 hours, 1 week, or always to reduce distractions.
  • You can allow or prohibit group members from sending messages.

6. Sending Images & Videos

I will again discuss a few steps that will help you send images and videos to others using this mobile app. 

Step 1: Navigate to the chat of the person to whom you want to send an image or video.

• Step 2: At the bottom of the screen and next to the message bar, have have to click on the paperclip icon (📎) to open the media options.
• Step 3: From the menu, click on the gallery to select the image or video. If you want a fresh one, click on the camera to capture a new image.
• Step 4: Once selected, you can add a caption. After it, click on the send button. Your media will be sent successfully to that selected contact.

7. Sending a Document

This mobile app also enables you to send important documents in various formats. Here’s how users can do it.

• Step 1: Open the chat of a specific contact and click on the paperclip icon (📎).
• Step 2: From the pop-up menu, select the document that you have to send.
• Step 3: Select the document format and click the send button.

8: Upload a Status

Uploading a status is one of the best ways to share funny moments, current affairs, and daily life habits in the form of text, images, and videos. To upload a status effectively, read the steps below.

• Step 1: Open WhatsApp on your mobile and click on the “Updates” option at the bottom of the screen.
• Step 2: At the top of the screen, you will click on the “Add Status” option. Images and videos saved in your mobile gallery will appear.
• Step 3: Select an image or video that you like to upload. Once selected, click on it and add captions in the “Caption bar”.
• Step 4: Once finalized, click on the send option. The content will be uploaded within a few seconds.

WhatsApp is the most effective communication platform that keeps you connected with other users. This mobile app offers multiple features that enhance the user experience and allow you to get the most out of it.

In the above section, you can pocket the features of WhatsApp to enhance your user experience. This section started with sending a chat and ended with uploading a status to share moments and information.