Running a small business is difficult. Between administration, employee management, marketing, chasing leads, taking care of clients, managing your web presence, and the vast number of other activities required for business owners in the 21st century, there is hardly any time left to do whatever it is you started your business to do. Unfortunately, there isn’t much you can do about being overworked.
As a small business owner, you’ll always have a full schedule – at least until you reach the point of success when you can hire others to do the heavy work for you. The best you can do is make sure your time is well-managed so that you can extract as much production as possible into the time you have. This post will provide you with some amazing time management ideas and methods as a small business owner.
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Make a Weekly Schedule
Planning your week is essential for effective time management, whether you are a one-person business working from home or a growing start-up. Making a weekly schedule allows you to plan ahead and manage your time so that you may prioritize and re-prioritize things, all while lowering your stress levels. Be prepared to rearrange your schedule if priorities change unexpectedly. Consider it more of a ‘Plan A’ or a work in progress than something fixed in stone.
Concentrate on a Single Task at a Time
A graphic man juggling clocks is depicted. Multitasking may appear to be a sensible strategy to save time by cramming as much work as possible into a short amount of time, but it is more likely to cause harm than benefit. Concentrating on one job at a time boosts productivity and performance. Trying to manage a single task while answering every new email, responding to every text, and trying to manage every issue as it comes, on the other hand, means you’re not giving anyone subject the attention it needs.
Get Rid of Your Time Wasters
Everyone has something or several things that cause them to waste more time than they should. Take measures to identify these keeping a record can help with this and then try to eliminate them out of your day.
If you spend too much time on social media, install a URL blocker on your favorite browser. If you can’t decide where to go for lunch every day, try bringing it from home. Set a daily email time limit if you spend too much time responding to emails.
Sustainably Delegating Responsibilities
Delegating tasks is frequently one of the most difficult things for a business owner to do in order to save time, but it is necessary if you want to minimize stress, get more completed, and boost business success. The majority of business is based on the principle of persuading others to work for you. Organize your company’s tasks as follows:
- Tasks that you must complete
- Work that you can do but that others can help you in doing
- Jobs that others can accomplish, but you can help them in finishing
- Work that others can perform without assistance
The 80/20 rule also applies here: It is usually acceptable to delegate a task if others can do it at least 80 percent as well as you. Some work activities you may enjoy, but you must learn to say, “No, someone I trust can handle that work.”
If you have a smartphone, it’s time to turn it into your ultimate small business tool. There are endless apps out there designed to help you take charge of your schedule and workflow. Wunderlist is an app that allows you to prioritize tasks, make reminders, and share your to-do list with others if standard paper to-do lists aren’t cutting it. It can be accessed from smartphones, desktops, and Apple Watches, allowing you to remain on top of your tasks no matter where you are.
If you run a small business and charge by the hour, an app like Harvest can simply keep track of how much time you spend on each work, making an easy invoicing.
Organize Your Area
A disorganized office or desk makes it more difficult to work successfully, resulting in wasted time. According to one survey, 43 percent of Americans consider themselves unorganized and, as a result, work late twice a week.
When physical space is structured, mental space follows suit, resulting in more efficient work. Color-coded file folders designated incoming and outgoing piles, and other similar strategies help you in finding what you need when you need it. Keeping your workplace clean and clutter-free helps in maintaining a balanced mind-space conducive to productivity.
If you find yourself getting frustrated with never-ending activities or feeling exhausted before the day even begins, it could be an indication that something is wrong with your current routine. There may be little you can do to eliminate that to-do list, but the more efficiently you use every hour you have, the better you’ll be at handling those stressful days.